Upper Perk Youth Football and Cheer Bylaws
As Amended: 2026Article 1: Name and Office
The organization shall be known as Upper Perkiomen Youth Football & Cheer
Association (UPYFCA). Our principal office is located at P.O. Box 34 Red Hill, PA
18076.
Article 2: Our Mission
The Upper Perkiomen Youth Football & Cheer Association believes that the pursuit of
excellence in the areas of academics and athletics helps develop maturity,
self-confidence and the understanding that the team is greater than its individual parts. It
is the goal of the Upper Perkiomen Youth Football & Cheer Association to utilize its
resources and provide the best quality youth football and cheerleading program in a safe
and positive environment that is entirely free of adult desire for glory. It is our belief that
the experiences our community youth have with the UPYFCA will help develop and
promote the ideals of responsibility, hard work, sportsmanship and teamwork which will
benefit them throughout their lifetime. The Upper Perkiomen Youth Football & Cheer
Association is committed to providing a program that maintains the highest standards
and guarantees both a fun and positive experience for everyone involved. We truly
believe this is about the kids. The UPYFCA is a founding member of the Inter County
Football League (ICFL). The UPYFCA will adhere to the ICFL bylaws.
Article 3: Organization Purpose
The Upper Perkiomen Youth Football & Cheer Association is organized exclusively for
purposes subsequent to section 501(c)(3) of the Internal Revenue Code. The UPYFCA
shall not carry on any other activities not permitted to be carried on by an organization
exempt from federal income tax. The UPYFCA has not been formed for the making of
any profit or personal financial gain. The assets and income of the UPYFCA shall not be
distributable to or benefit the Executive Board (the “Board”), officers, coaches or other
individuals. The assets and income shall only be used to promote UPYFCA purposes as
noted below. Nothing contained herein, however, shall be deemed to prohibit the
payment of reasonable compensation to employees (if applicable) and independent
contractors for services provided for the benefit of the UPYFCA. The UPYFCA shall not
endorse, contribute to, work for, or otherwise support (or oppose) a candidate for public
office.
Article 4: Purpose
The general purpose for which the UPYFCA has been established are as follows: The
UPYFCA is established within the meaning of the Internal Revenue Service Publication
557 Section 501(c)(3) Organization of the Internal Revenue Code (“IRC”) of 1986, as
amended (the “Code”) or the corresponding section of any future federal tax code and
shall be operated exclusively for the benefit of all interested youth wanting to participate
in football or cheer in the Upper Perkiomen School District.
In addition, the UPYFCA has been formed for the purpose of performing all
things incidental to, or appropriate in, the foregoing specific and primary
purposes.
The UPYFCA shall hold and may exercise all such powers as may be conferred upon
any non-profit organization by the laws of the State of Pennsylvania and as may be
necessary or expedient for the administration of the affairs and attainment of the
purposes of the UPYFCA. At no time and in no event, shall the UPYFCA participate in
any activities which have not been permitted to be carried out by the UPYFCA exempt
under Section 501(c)(3) of the Code.
Article 5: Dedication of Assets
The assets of the UPYFCA are irrevocably dedicated to and for non-profit purposes
only. No part of the net earnings, or assets of the UPYFCA, on dissolution or otherwise,
shall lead to the benefit of any person or any member, director or officer of the UPYFCA.
On liquidation or dissolution, all remaining assets of the UPYFCA shall be distributed
and paid over to an organization dedicated to non-profit purposes which has established
its tax-exempt status pursuant to Section 501(c)(3) of the Code.
Article 6: Board
6.1 - General Powers and Responsibilities
The UPYFCA shall be governed by the Board of Directors (the “Board”), which shall
have all the rights, powers, privileges and limitations of liability of directors of a
non-profit corporation organized under the Non-Profit Corporation Act of Pennsylvania.
The Board shall establish policies and directives governing business and programs of
the UPYFCA and shall delegate to such persons as deemed appropriate by the Board,
subject to the provisions of these bylaws, authority and responsibility to see that the
policies and directives are appropriately followed. Any board member may not
negatively speak about the UPYFCA organization, board, or families on any social
media platform. Reference Article 15: Disciplinary Action.
6.2 - Designation of Officers
The officers of UPYFCA will consist of the President and the members of the Board of
Directors, which are as follows: Vice President, Secretary, Treasurer, Football Director,
Cheer Director, Assistant Cheer Director, Equipment Director, Assistant Equipment
Director, Sponsorship Director, Fundraising Director, Snack Stand Director, Assistant
Snack Stand Director, Website/Communications Director, Bylaws Director, and up to 4
Members at Large.
6.2.1 – Candidates for the offices of President and the Executive Board must
be members of the UPYFCA in good standing.
6.2.2 – Candidates for President, Vice President and Treasurer must have one
(1) year experience as a UPYFCA member of the Board of Directors with the
current board. Exceptions can be made at the discretion of the executive board.
6.2.3 – Candidates for Board of Directors are contingent upon satisfactory
completion of background investigations performed under the authority of the
UPYFCA Executive Board.
6.3 - Board Compensation
The Board of Directors shall receive no compensation other than reasonable expenses
as approved by the Board. Nothing in these bylaws shall be construed to preclude any
Board member from serving the UPYFCA in any other capacity and receiving
compensation for services rendered.
6.4 - Board Elections
The President/Vice President shall present nominations for new and renewing board
members. Recommendations shall be made known to the President and Vice President
before nominations are made and voted on. New and renewing Board members shall be
approved by two thirds of those Board members at a Board meeting at which a quorum
is present. In the event that multiple nominations exist for a single position, prior to the
vote nominees shall be given the opportunity to present their knowledge, skills, and
other abilities from which the organization would benefit. The nomination must be won
by a majority vote of those Board members at a Board meeting at which a quorum is
present. The winning nominee will then be subject to the approval process in which all
Board members are approved for office.
6.5 - Terms of Office
Board members shall serve a term of office as indicated below commencing January
1st, after the elections, and ending December 31 of said year:
Election of Executive Board members is to be staggered, so that three (of six) officers
are elected each year.
President (Executive Board) – 2 year term – Odd Years
Vice President (Executive Board) – 2 year term – Even Years
Secretary (Executive Board) –2 year term – Even Years
Treasurer (Executive Board) – 2 year term - Odd Years
Football Director (Executive Board) – 2 year term – Odd Years
Cheer Director (Executive Board) - 2 year term – Even Years
Assistant Cheer Director – 2 year term – Odd Years
Equipment Director (Football) – 2 year term - Odd Years
Assistant Equipment Director (Football) - 2 year term - Even Years
Snack Stand Director – 2 year term – Even Years
Assistant Snack Stand Director - 2 year term – Odd Years
Fundraising Director – 2 year term – Odd Years
Sponsorship Director – 2 year term – Even Years
Website/Communications Director – 2 year term – Even Years
Bylaws Director - 2 year term - Even Years
Member at Large (up to 4) – 1 year term
6.6 – Removal
Any member of the Board of Directors may be removed when it is the judgement of
the Executive Board that it is in the best interest of the UPYFCA. Any such removal
will be without prejudice to the contract rights, if any, of the officer so removed. The
vacancy shall be filled according to the process set forth elsewhere in this article.
6.7 - Resignations
Board Members must resign by giving written notice to the President and/or Secretary.
Such resignations shall take effect immediately unless otherwise stated in the written
notice. A stated acceptance of the resignation shall not be required to make the
resignation effective.
6.8 - Vacancies
In the event of a vacancy in any office, whether due to death, resignation, removal,
disqualification or otherwise, a replacement officer is subject to an affirmative vote of
two thirds of the Board at a meeting where there is a quorum. In the event of a vacancy,
the position will be posted and will be voted on at the next board meeting. The person
being voted in must be present at said meeting.
6.9 – Executive Board of Directors
By orders of the President and approval by the Board of Directors, an Executive Board
is formed and will be called upon from time to time to handle confidential issues
involving the league, and / or including but not limited to issues involving conduct and
behavior of other members of the Board of Directors, members of the UPYFCA, or
financial issues involving members or the UPYFCA directly. This entity will be
responsible for providing information to the other members of the Board in full disclosure
on a need-to-know basis as determined by the entity. This entity may be called upon by
the President to review rules, policies, procedures and general guidelines for how
UPYFCA conducts business and to represent findings to the Board of Directors in
general session. The following officers will comprise the Executive Board of Directors:
President, Vice President, Secretary, Treasurer, Football Director, and Cheer Director.
No two members from the same household can occupy an Executive Board position.
Article 7: Meetings
The Board’s meetings may be held at such times and places as shall be determined by
the Board.
(a) Annual Meeting: An annual meeting shall be held once each
calendar year for the purpose of electing the Board of Directors. Meeting is to be
held in October for nominations and November for elections. All nominations
must be submitted to the President and Vice President prior to the October
meeting. A person must be present at the October meeting to accept a
nomination and present at the November meeting to be voted in. All open
positions must be emailed by the secretary to the organization in August. In the
event of a vacancy in a position in November, a nomination is allowed and may
be voted on at the same meeting.
(b) Monthly Meeting: A monthly meeting shall be held on the second (2nd)
Wednesday of each month or as agreed upon by the Board at a time and place
designated by the Board. The monthly meeting shall be used to present business
and/or review matters requiring action to be taken by the Board.
(c) Special Meeting: Special meeting(s) may be requested by any director or
officer on the Board.
(d) Notice: Email notification shall be provided five days in
advance of a meeting. The notice shall state the place, date and hour of the
meeting, and if a special meeting is called, the purpose of the special meeting.
(e) Quorum: Majority of the Board present counted by filled positions shall
constitute a quorum for a meeting.
(f) Each Board member must attend all meetings in any calendar year
to be eligible for nomination to the next year’s Board of Directors.
League scheduled practice on meeting nights, attendance at league
meetings or other sanctioned events are granted excused
absences.
(g) Any Board member failing to attend two (2) Board meetings per
calendar year without valid excuse (such validity to be determined
by the Executive Board), the Board, by majority vote can terminate
his/her Board membership.
7.1 - Minutes
The Secretary shall be responsible for the recording of all minutes of each and every
meeting of the Board in which business shall be transacted in such order as the Board
may determine from time to time. However, in the event that the Secretary is
unavailable, it is their responsibility to designate an individual to act as Secretary at the
meeting. The Secretary, or the individual appointed to act as Secretary, shall prepare
the minutes of the meeting to be kept in the minute book. A copy of the minutes shall be
delivered to each Board member via email within one (1) week before the next board
meeting.
7. 2 - Quorum
At each meeting of the Board, the presence of a majority of the members counted by
filled positions of the Board shall constitute a quorum for the transaction of business. If
at any time the Board consists of an even number of members and a vote results in a
tie, then the vote of the President shall be the deciding vote. The act of the majority of
the Board serving on the Board and present at a meeting in which there is a quorum
shall be the act of the Board, unless otherwise provided by these bylaws, or a law
specifically requiring otherwise. If a quorum is not present at a meeting, the Board
members present may adjourn the meeting from without further notice until a quorum
shall be present.
7.3 - Voting
Each Board member present shall only have one vote, regardless of their position
and/or office that a member holds on the Board. The President shall abstain from voting
unless a tie is present.
7.4 - Proxy
Board members shall not be allowed to vote by proxy (paper or electronic).
Article 8: Officers
Officers and Duties
The Board shall elect officers. No officer may hold multiple offices. In addition to the
duties in accordance with this Article, officers shall conduct all other duties typically
pertaining to their offices and other such duties which may be required by law or by
these bylaws, subject to control of the Board, and they shall perform any other such
additional duties which the Board may assign to them at their discretion. The officers will
be selected by the Board at its annual meeting, and shall serve the needs of the Board.
President:
The President shall act as the general coordinator and executive officer. The
President shall conduct and preside over the Board and general meetings, call
all meetings and assign tasks as it deems appropriate. Appoints all committee
chairs. Enforces Code of Conduct, House Rules and League Bylaws. Addresses
disputes and complaints, and presents them to the Board, as necessary.
Oversees the overall management of the organization by the Board of Directors.
In general, perform all duties incident to the office of President and such other
duties as may be prescribed by the officers from time to time.
Vice President:
The Vice President shall act in the absence of the President or in the event of his/her
inability or refusal to act. The Vice President shall perform the duties of the President,
and when so acting shall have all the powers of and be subject to all the restrictions
upon the President. Acts as liaison between all Head Coaches and the Board, including
all matters regarding rules, regulations and policies of the League. Acts as liaison
between the League and opposing organizations, including, but not limited to
coordination of game schedules and rules/regulations. Works with officials to negotiate
contract and game day issues. Coordinates policies and guidelines by ensuring that the
League is notified and advised of any action taken. This person will represent the
UPYFCA by attending mandatory monthly ICFL league meetings which are held
year-round. While attending league meetings this person will be called upon from time
to time to cast votes on the behalf of the UPYFCA with the best interest of the
Association in mind. The VP will keep the UPYFCA Board up to date with information
discussed at the league meetings and have discussions about decisions that need to
be made as an organization. The VP will be the contact for weekly game confirmations.
Generally performs all duties incident to the office of the League Rep and such other
duties as from time to time may be assigned by the President. (duties move to VP) The
Vice President shall perform such other duties as from time to time may be assigned by
the President.
Secretary:
The secretary is responsible for preparing minutes of all meetings, and maintains the
association minutes book. Notifies Board members of meeting dates, times and
places. Handles all correspondence, including newsletters and mailings. Chairs bylaw
committee. Sees that all notices are duly given in accordance with the provisions of
these bylaws or as required. Performs all duties relevant to registration (prepares
registration forms, collects registrations and reviews for compliance with
requirements, enters all registrations into database, maintains league database, and
prepares rosters). Coordinates team picture day. Responsible for league email inbox
and sending responses. Generally performs all duties incident to the office of the
Secretary and such other duties as from time to time may be assigned by the
President. Prepares, distributes, and monitors parent volunteers for game day duties
related to the field (chain crew and announcer).
Treasurer:
The treasurer is responsible for all tasks related to association finances, including
preparing the association budget, keeping association financial records, reporting on
the status of association funds, and distributing funds as approved by the other board
members. In addition, the treasurer will ensure the yearly Internal Revenue Service
filings are completed in accordance with the State of Pennsylvania filing requirements.
Generally performs all duties incident to the office of the Treasurer and such other
duties as from time to time may be assigned by the President.
Football Director:
The Football Director is responsible for oversight of football operations, represents
all football coaches and assistants, acts as liaison between player parents and
coaches, attends and participates in all board meetings, holds meetings with football
coaches to ensure the football program and teams are in alignment with the mission
of the UPYFCA, identifies participants for football teams and coaches, communicates
with football coaches and parents regarding pertinent organizational
activities, organizes spring football clinics and/or football camps to promote
recruiting and community relations, coordinates activities with UPSD to facilitate
high school football players in developing their leadership and mentoring skills with
the youth feeder program, coordinates approval for and facilitates equipment
purchases with the Equipment Director, generally performs all duties incident to the
office of the Football Director and such other duties as from time to time may be
assigned by the President. Acts as liaison between all Head Coaches and the
Board, including all matters regarding rules, regulations and policies of the League.
The Football Director is responsible for making sure that the young athletes within
the organization receive the best coaching possible by ensuring that coaches are
trained in accordance with the league standards. This position is responsible for
planning and coordinating coaches training as well as being responsible for all
interpretations of the league rules. Any correspondence by email to coaches or
families needs to include the organization email and both the President and Vice
President. The Football Director should not be a head coach.
Cheer Director:
The Cheer Director is responsible for oversight of sideline cheer, represents all
cheerleading coaches and assistants, acts as liaison between cheerleading parents and
coaches, attends and participates in all board meetings, maintains inventory of cheer
uniforms equipment and supplies, holds meetings with cheer coaches to ensure the
cheer program and squads are in alignment with the mission of the UPYFCA, identifies
participants for cheer squads and coaches, communicates with cheer coaches and
parents regarding pertinent organizational activities, organizes spring cheer clinics
and/or cheer camps to promote recruiting and community relations, coordinates
activities with UPSD to facilitate high school cheerleaders in developing their leadership
and mentoring skills with the youth feeder program’s cheerleaders, coordinates approval
for and facilitates equipment purchases with the Equipment Director, generally performs
all duties incident to the office of the Cheer Director and such other duties as from time
to time may be assigned by the President. This position is responsible for planning and
coordinating coaches training as well as being responsible for all interpretations of the
league rules. This person acts as the coach disciplinarian and oversees the coach
evaluation and feedback process. Any correspondence by email to coaches or families
must include the organization email, and notify the President and Vice President. The
Cheer Director should not be a head coach.
Assistant Cheer Director:
The Assistant Cheer Director is responsible for helping the Cheer Director in all areas of
the youth cheerleading program, must successfully complete a background check, must
have a foundational knowledge of Cheer Director responsibilities, may be asked to
provide continuity as acting Cheer Director in the event of unforeseen circumstances,
serves as the main point of contact for the practice field activities, required to attend
scheduled practices and other events as requested, ensures cheerleader and coaching
safety, maintains communications with coaches and parents, assists in organizing cheer
events including equipment inventories, issuance, and returns, assists with cheer
squads as needed, has familiarity with the cheers being taught and performed,
communicates with the Cheer Director any concerns or issues that may arise.
Equipment Director:
The Equipment Director is responsible for maintaining a detailed inventory of all
equipment, uniforms, and accessories. Prepares and presents a budget for the Boards
approval. Distributes equipment to teams and maintains an accurate log of
uniform/equipment distribution and deposit information (as necessary). Collects and
logs in uniforms at the conclusion of the season, as well as return of deposit checks
(as necessary). Issues coaches bags and practice/game day equipment (i.e., practice
dummies, etc.). Orders and reorders uniforms, equipment, and all necessary
accessories, as approved by the Board. Assists coaches on game days and practices
with any emergency equipment needs. Generally performs all duties incident to the
office of the Equipment Director and such other duties as from time to time may be
assigned by the President. Coordinates the set-up of the field prior to the first game
including maintenance and lining of the playing field. Ensures field is ready for each
game, including field markers and lining, volunteer tables and tents, chain crew,
scoreboard operator, and announcer. Ensure that the P.A. system is in working order,
and that security and traffic assistance is available, as necessary. Work with
emergency personnel to ensure proper access to the field, if necessary. Coordinates
clean up after each game and trash removal as needed. Maintains adequate supply of
first aid equipment during game days. Coordinates yearly football camp. Acts as a
liaison to coordinate practice facilities, and other duties as assigned by the President.
Any communication to suppliers, vendors, or to the school for field usage must include
the organization email, Treasurer, and both the President and Vice President.
Assistant Equipment Director:
The Assistant Equipment Director is responsible for helping the Equipment Director in
maintaining a detailed inventory of all equipment, uniforms, and accessories. Assists in
distributing equipment to teams and helping to maintain an accurate log of
uniform/equipment distribution and deposit information (as necessary). Assists in
collecting uniforms at the conclusion of the season, as well as return of deposit checks
(as necessary). Issues coaches bags and practice/game day equipment (i.e., practice
dummies, etc.). Assists coaches on game days and practices with any emergency
equipment needs. Generally assists with all duties incident to the office of the
Equipment Director and such other duties as from time to time may be assigned by the
President. Any communication to suppliers, vendors, or to the school for field usage
must include the organization email, Treasurer, and both the President and Vice
President.
Fundraising Director:
The Fundraising Director shall develop, coordinate, and oversee all fundraising activities
of the organization. They must prepare and present an annual fundraising plan and
projected revenue goals for Board approval. They are to organize fundraising events,
donation campaigns, and other revenue generating activities in support of organizational
operations. They are to identify, solicit, and maintain relationships with sponsors,
donors, and community partners. They coordinate with officers, coaches, team parents,
and volunteers to encourage participation in fundraising initiatives. They are to ensure
that all fundraising activities comply with organizational policies, bylaws, and applicable
local, state, and federal regulations. They maintain accurate records of fundraising
activities and revenues and provide regular reports to the Treasurer and Executive
Board. They are to assist with grant opportunities and applications when applicable. The
Fundraising Director is responsible for spirit wear.
Snack Stand Director:
The Snack Stand Director oversees all aspects of concession. Maintains inventory and
coordinates procurements with the Treasurer. Sets prices for all concession menu
items. coordinates, maintains and oversees concession volunteer schedules.
Coordinates volunteers and their duties. Supervises operation of concession stands on
game days, and special events. Coordinates with the Assistant Snack Stand Director.
Generally performs all duties incident to the Snack Stand Coordinator and such other
duties as from time to time may be assigned by the President.
Assistant Snack Stand Director:
The Assistant Snack Stand Director helps the Snack Stand Director oversee all
aspects of concession. Helps to maintain inventory and coordinates procurements with
the Treasurer. Assist with setting prices for all concession menu items. Helps to
coordinate, maintain and oversee concession volunteer schedules. Helps to coordinate
volunteers and their duties. Assists with supervising operation of concession stands on
game days. Generally performs all duties incident to the Snack Stand Director and
such other duties as from time to time may be assigned by the President.
Sponsorship Director:
The role of the Sponsorship Director is to solicit and secure local sponsorship to
support the operations of the UPYFCA. Maintaining records of monies secured through
Sponsorship initiatives and reporting to the Treasurer. Generally performs all duties
incident to the office of Sponsorship Director and such other duties as from time to time
may be assigned by the President.
Website/Communications Director:
This position oversees all aspects of public relations for the league including press
releases, maintaining the league website and any other social media outlets,
communication with the public, connections to local charity drives, and relations with
other leagues and non-profits to benefit the children in the program. Works closely with
the Secretary on communication and feedback. May be assigned additional duties as
needed by the President. They are the primary administrator of the website and any
social media.
Bylaws Director:
The Bylaws Director shall ensure the Board and league operates according to its
established rules, overseeing policy enforcement, player eligibility, disciplinary actions,
and administrative fairness, often interpreting bylaws, managing conflicts, and enduring
coaches and members adhere to codes of conduct for player safety and organizational
integrity. They are responsible for maintaining, reviewing, and updating the
organization’s bylaws and operating rules as needed. They are to also draft and
incorporate amendments approved by the Executive Board.
Member at Large: (4)
The Member at Large will be responsible to help with other board duties as well as
undertake special projects from time to time that may be assigned by the President.
The Member at Large, like any other board member, has a responsibility to act with
care and loyalty to the organization.
Article 9: Fiscal Year
For the purpose of the requirements of the Internal Revenue Code relating to non-profit
organizations the business of the UPYFCA shall be conducted on a fiscal year basis
and such fiscal year shall expire December 31 of the calendar year.
Article 10: Indemnification
To the fullest extent permitted by law, the Club shall indemnify its “agents” as described
by law, including its directors and officers, and including persons formerly occupying any
such position, and their heirs, executors and administrators, against all expenses,
judgments, fines, settlements, and other amounts actually and reasonably incurred by
them in connection with any “proceeding” and including any action by or in the right of
the Club, by reason of the fact that the person is or was a person as described in the
Non-Profit Corporation Act. Such right of indemnification shall not be deemed exclusive
of any other right to which such persons may be entitled apart from this Article.
The Club shall have the power to purchase and maintain insurance on behalf of any
agent of the Club, to the fullest extent permitted by law, against any liability asserted
against or incurred by the agent in such capacity or arising out of the agent’s status as
such, or to give other indemnification to the extent permitted by law.
Article 11: Committees
Certain activities of the UPYFCA will be carried out by committees, which shall be
appointed or disbanded, with such powers, duties and subject matter, as the Board
determines. Such committee chairperson shall appoint the members of the committee.
Any member of the Board may attend any meeting of any committee. Committee
functions can include, but are not limited to: the conduct of any individual, fund raising or
social activity or any other activity that the Board believes could benefit from a
specialized committee. All non-revenue generating organizational events such as the
pep rally, All Star game, banquet, etc., must have a designated committee. The person
heading each committee is up to the discretion of the Executive Board.
No public statement as to any position taken by the Club shall be issued except with the
authority of the Board.
Article 12: Miscellaneous
Neither committee nor member can contract for indebtedness of the Club unless
approved by the Board. Upon dissolution of the Club, all the held assets will be donated
to another/other non-profit organizations as stated previously.
In the event someone runs for an officer role and is not elected, that person may also
run for a member at large role immediately following the officer vote.
The club is governed by the league rules in which each division participates and the
youth division shall participate in a league as determined by the Board.
Article 13: Amendments of Bylaws
These may be altered, amended or repealed by the Board by not less than two-thirds of
all board members, counted by filled positions, and at which such alteration,
amendment or repeal is approved by not less than two-thirds of all officers and directors
in office. Amendments, alterations and repeals shall be submitted in writing/read two (2)
times prior to taking a vote of action on said amendment, alteration or repeal.
Article 14: Coaching Philosophy
The coaches are dedicated to promoting the core values of our organization. Wins and
losses are not a priority for our coaches; developing life skills and individual character is
what guides our coaching decisions and actions. Coaches are expected to lead by
example in both words and actions on and off the football field. Coaches accept
responsibility for the development of our athletes as both players and persons while
under their direction. Our goal is to be an organization that not only develops Upper
Perkiomen football players and cheerleaders that parents and coaches will be proud of,
but also guides our athletes to becoming positive contributors to any team they choose
to be a part of.
14.1 - Head Coach:
The UPYFCA will take self nominations for any and all head coaching positions
within the organization no later than the July meeting. Head coaches will take on
any and all responsibilities outlined to them by the Football Director/ Cheer
Director. Head coaches will be selected and voted by the Board of Directors. All
head coaches must have their USA Football and/or USA Cheer clearances as
well as their NCSI clearance. A maximum of 8 people are allowed in the box on
game day including Head Coach, Assistant Coaches, and Team Parents.
14.2 - Assistant Coaches
A list of who is interested in being an assistant coach will be given to the Head
coach. From there any and all assistant coaches will be recommended to the
Board of Directors. The Board of Directors will approve any and all assistant
coaches. The Board of Directors will review team numbers and then determine
how many coaches each team will then need. A maximum of 6 assistant
coaches will be allowed per team on game day. All assistant coaches must
have their USA Football and/or USA Cheer clearances as well as their NCSI
background check.
14.3 - Team Parent:
The Head coach will choose up to two team parents. They will then let the Board
know who they have chosen. The team parent is there to help assist the Head
Coach with communication with the parents, the children on the sidelines at
games and at practice. The team parent must have their NCSI background check
completed.
Article 15: Disciplinary Action
Conduct and removal process:
A. Standard of Conduct
All coaches, board members, team parent, parent, etc., shall conduct themselves
in a manner that reflects positively on the Youth Football and Cheer Organization
and shall uphold the organization’s mission, bylaws, policies, and code of conduct
at all times. Individuals are expected to demonstrate good sportsmanship,
professionalism, respect toward athletes, parents, officials, and other organizations,
and to act in the best interests of the youth participants.
B. Good Standing Requirement
An individual is considered in good standing when he or she is in compliance with all
organizational bylaws, policies, background check requirements, training requirements,
and codes of conduct, and has not engaged in behavior deemed detrimental to the
organization.
C. Grounds for Removal
An individual may be subject to disciplinary action, including removal, for reasons
including but not limited to:
1. Failure to adhere to the organization’s bylaws, policies, or code of conduct.
2. Conduct unbecoming of a coach or behavior that reflects negatively on the
organization.
3. Failure to follow the direction of the Board of Directors or organizational
leadership.
4. Actions that compromise the safety, well-being, or best interests of participants.
5. Unsportsmanlike conduct, harassment, discrimination, or abuse of any kind.
6. Failure to maintain required certifications, training, or background checks.
D. Complaint and Review Process
1. Concerns or complaints regarding a individual may be submitted in writing to the
President or Executive Board.
2. The Executive Board shall review the complaint and may conduct an investigation
as deemed appropriate, including interviews with involved parties.
3. During the review process, the Board may place the individual on temporary
suspension if necessary to protect participants or the organization.
E. Notice and Opportunity to Respond
Prior to removal, the individual shall be provided notice of the concerns and, when
appropriate, an opportunity to respond in writing or in person before the Executive
Board. Immediate removal may occur if the Board determines that the conduct poses a
risk to participants or the organization.
F. Board Action
Following review, the Board of Directors may take action by a majority vote, including but
not limited to and in no specific order:
1. Verbal or written warning.
2. Probation with conditions for continued service.
3. Suspension for a defined period.
4. Removal from coaching duties.
G. Final Authority
The decision of the Board of Directors regarding disciplinary action or removal of an
individual shall be final.
H. Effect of Removal
Upon removal, the individual shall immediately cease all activities and representation of
the organization. The Board shall appoint a replacement coach as necessary to ensure
continuity of the program.
Article 16: Miscellaneous Volunteers and Guests
Any volunteers not previously defined in the bylaws, and guests of the UPYFCA
identified as potentially being in direct contact with minor participants of any activity or
event hosted or run by UPYFCA must be properly screened/background checked as
determined by the Executive Board.